Saturday · June 7 · 68 enrolled · 0 absent · ratios in compliance
Good morning
Enrolled Children
68
98% capacity · waitlist 14
Monthly Tuition
$118K
Per-class pricing
Staff On Floor
14
All ratios compliant
Late Pickup Last Week
3
$45 fees collected
Classroom rosters today
| Classroom | Children | Teachers | Ratio | Status |
|---|---|---|---|---|
| Infant (6 wk–12 mo) | 8 children | 2 (Maria, Sarah) | 1:4 | Compliant |
| Toddler (1–2 yr) | 12 children | 2 (Anna, Jenny) | 1:6 | Compliant |
| Twos | 16 children | 2 (Tasha, Becky) | 1:8 | Compliant |
| Pre-K (3–4 yr) | 18 children | 2 (Mike, Jess) | 1:9 | Compliant |
| K-ready (4–5) | 14 children | 2 (Carlos, Rita) | 1:7 | Compliant |
Today's events + photo updates
Toddler class · garden activity photos uploaded
12 PHOTOS · PARENTS NOTIFIED VIA APP
Sophia's 3rd birthday · class party 3 PM
PARENT BRINGING CUPCAKES
Liam · skinned knee · iodine + bandage
INCIDENT REPORT FILED · PARENT NOTIFIED
Immunization compliance
68/68 children · current
3 children · vax due in next 30 days
PARENT AUTO-TEXT SENT
Tuition + billing
June tuition: 98% collected
2 LATE · AUTO-RETRY ACH PENDING
Late-pickup fees: $45 this week
Parent-side QR check-in · authorized-pickup tracking
Check-in / Check-out
Check-in Operations
- Parent QR code check-in/out at the door
- Authorized pickup list with photo ID verification
- Late-pickup auto-fee application
- Per-child attendance for state subsidy tracking
68 enrolled · per-child profile + emergency contacts
Children + Families
Children Database
- Per-child profile + photo + allergies
- Emergency contacts + authorized pickups
- Medical conditions + medication schedule
- Per-family billing + multi-child discount
- Per-child developmental milestone tracking
Per-state vax requirements · auto-expiration alerts
Immunizations
Vax Compliance
↘ Same engine pattern as Pet Services vax tracking · adapted for children.
- Per-child vax record + expiration
- State-specific requirement compliance
- Auto-text parents before expiry
- Exemption tracking (religious/medical)
14 on waitlist · tour booking · auto-move-up notifications
Waitlist
Waitlist Operations
- Online waitlist signup with target start date
- Auto-move-up when spot opens
- Tour booking pipeline
- Per-source attribution (Google / referral / word-of-mouth)
Per-classroom weekly themes · daily activity logs
Curriculum
Curriculum + Activity Logs
- Per-classroom weekly theme + activities
- Daily activity log to parent app
- Photo capture per activity
- Per-child observation notes
USDA CACFP compliance · per-day menus · allergen flagging
Meal Planning
Meal Operations
- USDA CACFP-compliant menus
- Per-child allergen flag + alternate meals
- Meal count tracking for CACFP reimbursement
- Per-vendor food order planning
14 staff · CDA + state certifications · ratio compliance
Staff + Ratios
Staff + Ratio Management
- Per-classroom ratio tracking (real-time)
- CDA + state certifications + CPR/First Aid
- State-mandated training hours tracking
- Background-check renewals
- Payroll integration
Auto-ACH tuition · multi-child discount · state subsidy
Tuition + Billing
Tuition Billing
- Per-classroom monthly tuition
- Auto-ACH on the 1st
- Multi-child sibling discount
- Late-pickup fee auto-application
- State subsidy + voucher handling
- Failed-payment recovery sequence
Enrollment · revenue per classroom · per-family LTV
Reports
Reports
- Enrollment + capacity by classroom
- Revenue per classroom + per-family LTV
- Waitlist conversion rate
- Per-source acquisition
- State subsidy reporting
Service tax exempt · 1099 contractors · state license · DCFS audit prep
Tax & Compliance
↘ Shared engine — from Audit Practice · daycare-flavored: childcare service exempt, 1099 prep for substitute teachers, state DCFS licensing, parent W-10 tax form provision
Service Revenue
$118K
Exempt
Parent W-10s
68
Provided annually
State License
Active
CACFP Reimburse
$8K/mo
Licensing · staff backgrounds · enrollment forms · health forms
Documents
↘ Shared engine — from Audit Practice · daycare-flavored: state licensing, staff fingerprint background checks, per-child enrollment + health forms, fire-safety inspections
All state licensing, staff background checks, per-child enrollment + health + medication forms, fire safety inspections — OCR-indexed for instant DCFS audit response.