Saturday · June 7, 2026 · Q2 estimates due June 15
Good afternoon, Principal
Active Returns
38
5 due in 7 days
YTD Revenue
$487K
+18% vs 2025
Billable Hrs (Q2)
1,247
82% realization
Doc Inbox
12
8 new from clients
Critical deadlines — next 14 days
All deadlines
8
Q2 estimated tax — 14 clients
11
Trust return extension — Calloway Trust
14
June payroll filings — 22 clients
21
Foreign accounts report — 3 clients
23
S-corp shareholder K-1 distribution
Returns in progress
Open queue
| Client | Type | Status | Preparer | Due |
|---|---|---|---|---|
| Calloway Trust | 1041 | Review | S. Park | June 18 |
| Mendoza Construction LLC | 1120-S | Q2 est in prep | D. Reyes | June 15 |
| Boutique Partners LP | 1065 | Workpapers | L. Ng | July 14 ext |
| Greenfield Realty | 1120-S | Filed | D. Reyes | — |
| Walker Household | 1040 | Filed · extension | S. Park | Oct 15 |
| Adler Family Office | 1041 + 1040 | Workpapers | L. Ng | Oct 15 |
| Lakeside Restaurant Group | 1120-S quarterly | Q2 est | D. Reyes | June 15 |
| Cooper Medical Practice | 1120-S | Q2 est filed | S. Park | — |
Document inbox — needs review
All docs
W-2 + 1099 batch from Mendoza Construction
UPLOADED 2 HRS AGO · 18 EMPLOYEES
QuickBooks file from Lakeside Restaurant Group
YESTERDAY · MAY MONTHLY CLOSE
1099-NEC stack from Greenfield Realty
YESTERDAY · 11 CONTRACTORS
K-1 from Boutique Partners LP (inbound for partner)
2 DAYS AGO · ATTACH TO ADLER 1040
Bank statements from Walker Household
3 DAYS AGO · 4 ACCOUNTS · YTD
Billable hours — this week
S. Park · 38 hrs · 82% billable
CALLOWAY TRUST · COOPER MEDICAL
D. Reyes · 42 hrs · 89% billable
Q2 ESTIMATES · LAKESIDE
L. Ng · 36 hrs · 75% billable
BOUTIQUE PARTNERS · ADLER WORKPAPERS
Practice realization: 82%. Industry benchmark 75–80%. Tracking healthy.
All federal + state + local deadlines
Deadlines
Comprehensive Deadline Calendar
Every filing, every estimate, every extension. Auto-surfaced N days before due based on client preference.
- Federal IRS calendar (1040, 1120, 1120-S, 1065, 1041, 990, etc.)
- Per-state (income, sales, payroll, franchise, gross receipts)
- Local (city wage, school district, etc.)
- Per-client custom deadlines (board meetings, audit windows)
- Auto-reminders to staff + clients
38 active · 12 in review · 5 ready to file
Returns
Return Workflow Pipeline
Workpapers → preparer → review → partner signoff → e-file → archive.
- Document checklist per return type
- Per-return time tracking
- Workpaper templates (Lacerte, UltraTax, ProSeries import)
- Multi-stage review (preparer → senior → partner)
- E-file submission + acknowledgment tracking
- Per-return profitability after the fact
12 awaiting review · 38 archived this month
Document Inbox
Client Document Portal
Secure upload portal per client + auto-routing to the right preparer.
- Encrypted client portal (no email attachments)
- Auto-OCR for W-2 / 1099 / K-1 extraction
- Auto-route based on document type + client engagement
- Annual statement comparison (auto-flag year-over-year anomalies)
- Year-end retention policies + auto-archive
147 active engagements · 89 individuals · 58 entities
Clients
Client Database
Every client, every engagement, every year — searchable, filterable, profitable-or-not.
- Individual + entity + trust + family-office breakdown
- Per-client engagement scope + fee structure
- Year-over-year fees + scope creep tracking
- Client referrer attribution
- Renewal cadence (annual vs ongoing)
Daily · weekly · monthly time tracking
Time Tracking
Time + Billing
Time-and-billing with one-tap timers per engagement, realization reporting, and Quicken/QBO export.
- One-tap timer start/stop per engagement
- Auto-time from email + document opens
- Realization reporting (billed ÷ recorded hours)
- Write-up / write-down tracking
- Per-staff utilization + benchmarking
$42K outstanding · 4 invoices > 60 days
Invoicing
Billing + AR
Auto-invoice on engagement complete. ACH + credit card + check. Aged AR surfaced.
- Auto-bill on engagement completion
- Recurring monthly retainers
- Stripe + ACH integration
- Aged AR with auto-collection sequence
- QBO sync
3 active audit engagements
Audits
Audit Engagement Tracking
Planning → fieldwork → review → report → archive. Audit-specific workflow.
- Planning memos + risk assessment
- Fieldwork tracking with audit programs
- Workpaper review hierarchy
- Audit report templates
- Annual audit-cycle calendar
Tax planning · CFO services · M&A · estate
Advisory
Advisory Engagements
Higher-margin work that lives outside the annual return cycle.
- Tax planning projects (year-end + multi-year)
- Fractional CFO engagements
- M&A diligence + structuring
- Estate + gift tax planning
- Per-project profitability
5 staff · 1 partner · 2 senior · 2 staff
Staff
Staff Management
Roster, utilization, CPE tracking, performance.
- Staff roster with credentials (CPA, EA, MBA)
- CPE tracking with renewal alerts
- Utilization per staff per week
- Performance reviews + bonuses
- Schedule + capacity planning
Monthly · seasonal · YoY
Reports
Practice Reporting
The numbers a partner needs to run the firm.
- Revenue by service line
- Per-client profitability
- Per-staff realization + utilization
- Seasonality + capacity gaps
- Client retention cohort analysis
- Realization rate trending